2025 Marin County Fair
Food Vendor Application
Commercial Vendors

Please review the Food Concessionaire Vendor Handbook for more information on how to complete this form and for Fair rules and regulations before proceeding. The Marin County Fair does not grant exclusivity for products, services, or exhibits. The final application deadline for Food Vendors is Sunday, February 16th, 2025. Incomplete applications will not be accepted.

Food Vendor selection and contracting will begin Monday, February 28th, 2025, for returning vendors and early applicants. THIS APPLICATION IS NOT A CONTRACT NOR A GUARANTEE FOR SPACE. Any questions on this application, please email Jennifer.

Food Handlers (ServSafe) Certificate is required at the 2025 Marin County Fair. Food Handler certification is required by the State of California (Exceptions prepackages food and beverage carts). Certificates are available from ServSafe.

Marin County Reusable Foodware Ordinance applies to all food concessionaires. Learn about the Reusable Foodware Ordinance.

Organization Information

Food Vendor Type:*

CommercialNon-profit

Are you a returning food vendor?*

YesNo

Concessions Business Name:*

Street Address:*

Street Address

Street Address Line 2

CityState

Zip Code

Hidden Address

Please provide a short description of your organization and your food offerings:*

Text only; no HTML

List dates and places you have operated a food concession:*

Text only; no HTML

Social Media Handles

Business or Website URL:

CA Seller's Permit Number required if selling. Sellers without a permit will not be accepted. *

Federal Tax ID:*

Resale Tax ID:

Food Handler's Certification Number (ServSafe)

Attach a copy of your Food Handler's Certificate (ServSafe):*

Allowable file types: pdf, jpg, jpeg, png, gif

Contact Information

Contact Person #1 (Concession Signee)

Contract Signee:*

First NameLast Name

Contract Signee Phone Number:*

Please enter a valid phone number.

Contract Signee Email:*

example@example.com

Onsite Contact

Same as Contact Person #1?

Yes

Onsite Contact Name:*

First NameLast Name

Onsite Contact Email:*

example@example.com

Onsite Contact Primary Phone Number:*

Please enter a valid phone number.

Menu Information

Food Type (check all that apply)*

Please upload a menu with pricing.

Your proposed menu must include size of portion for each item and prices need to include 9.25% sales tax. Fair retains the sales tax and remits it to the State Board of Equalization for all food concessions. The menu page must include the size of the portion and must include prices. Fair management will approve menu items. Once approved, the menu cannot be altered or changed by the Concessionaire prior to or during the Fair.

Upload menu. *

File types allowed: pdf, doc, docx, xls, xlsx, txt, jpg, png, gif

Please upload healthy menu items

Healthy Food Choice Menu Item (Requirement for all Food Vendors) See the Nutrition Analyzer for a Nutrition Calculator and additional information.

All vendors are required to have at least one Healthy Food choice but please list more choices if you have them. Healthy Food choices are subject to approval from our Health Initiative Coordinator.

Vendors will not be allowed to open for business without an approved healthy food choice. Water is not considered a healthy food item.

Healthy Menu Items*

	Food Item	Size of Portion	Price
1
2
3
4
5
6
7
8
9
10

Nutrition Facts: please provide a copy of the nutrition facts for each item from food packaging.

The attachment should list the following for each item in the menu:

Serving Size in grams
Calories
Calories from Fat
Total Fat (g)
Saturated Fat (g)
Trans Fat (g)
Cholesterol (mg)
Sodium (mg/%DV)
Total Carbohydrate (g)
Fiber (g)
Sugars (g)
Protein (g)

Nutrition Facts:

File types allowed: pdf, doc, docx, xls, xlsx, txt, jpg, png, gif

Preferred arrival date to the fairgrounds

Arrival Date*

MonthDayYear

Arrival Time

Hour Minutes

AM/PM Option

The Marin County Fair will not accommodate concessionaires prior to Saturday, June 28th 8:00 AM without prior approval. A date and time will be confirmed with the Concessionaire; preferred dates and time are not guaranteed.

All property belonging to concessionaires must be removed by 5:00 P.M. on July 7.

Vending Booth/Trailer Requirements

Vending Vehicle or Tent?*

VehicleTent

Size of tent or vehicle, including tongue, if not removable, (Number) in Feet ( Trailer and serving space):*

	Width	Depth	Height
Dimensions

Size of space required for concession, include all in feet: (Number), Include the back of house and prep area (BBQ, Prep Tent,Storage, Grey water tank:*

	Width	Depth
Dimensions

Serving Window Location:*

FrontSideBoth Front and Side

Is the serving and ordering window attached to the trailer?*

YesNo

If the serving and ordering window is not attached to the trailer, please specify the additional space required and submit a photo of your full setup. *

File types allowed: jpg, png, gif

Electrical requirements (SUBJECT TO AVAILABILITY.) Please note that requests do not guarantee services in all areas. Please contact concessionaire manager for more information.

	Number
4 amps 120 volt Service
20 amps 120 volts Service
30 amps 208 volts/single phase
50 amps 208 volts/single phase
Other, please specify

List of Equipment: (No Ice Makers allowed on fairgrounds)

Will you need to rent a tent for your concessions?*

YesNo

Attach photos of your stand or booth

File types allowed: jpg, png, gif

Overnight Vehicles

The Marin County Fair has limited space for overnight parking for recreational vehicles, campers and storage trailers. Vehicle amounts will require final approval from the Concessions Manager.

Location A Overnight Parking - Fee $180 per vehicle

Dry Parking ONLY. Vans, storage trucks, pickup trucks, self-contained campers or RVs parked overnight in the dirt lot behind the Exhibit Hall parking lot. No electrical service, water, sewage provided. Limited availability.

License plate numbers of vehicles that require Lot A parking

	License plate number
Vehicle 1
Vehicle 2
Vehicle 3
Vehicle 4
Vehicle 5
Vehicle 6

Location B Overnight Parking - Fee $230 per vehicle

Vehicles needing electrical service - refrigerator trucks, food storage vehicles, and stock trucks or vehicles will have precedence for parking in Location B. Priority for campers & Rv’s.

Limited Electrical is available.

Please complete information below for all vehicles that require parking and electrical service. Service will be limited to each vendor in accordance with electrical service available. Vendor will be advised pre-Fair regarding assigned space and electrical service available. All gray waste or sewage must be self-contained and is not allowed to be dumped at or on the Fairgrounds.

License plate numbers of vehicles that require Lot B overnight parking

	License plate number
Vehicle 1
Vehicle 2
Vehicle 3
Vehicle 4
Vehicle 5
Vehicle 6

Electrical requirements per vehicle/RV (Subject to availability. Requests do not guarantee services in all areas. Please contact Fair offices for more information.)

	Number
4 amps 120 volt Service
20 amps 120 volts Service
30 amps 208 volts/single phase
50 amps 208 volts/single phase
Other, please specify

List of Equipment: (No Ice Makers allowed)

Insurance

All Vendors are required to provide proof of General Liability Insurance with an endorsement page naming County of Marin & The Marin Center. Proof of insurance is due within 10 days of receipt of contract unless you purchase CFSA insurance from the Marin County Fair directly.

Insurance Options:*

We have existing insurance with CFSA (must include endorsement page.)We will be purchasing our own insurance and emailing it to you (must include endorsement page.)We want the Fair to process insurance for us - $150.

Fee instructions included with acceptance letter.

Workers' Compensation

Vendors with W2 employees staffing their booth (employees on payroll vs. contracted), must provide a copy of Workers' Compensation Insurance. Proof of insurance will be due within 10 days of receipt of contract.

Workers' Compensation Information*

W2 employees will be working at my boothNo employees will be working at my booth

Amplified Sound at Booth

Sound-producing equipment may not be used without prior approval.

Will your booth have amplified sound?*

YesNo

Credit Card Machines

Each vendor is required to accept credit and debit cards as form of payment. Vendors must supply their own machines. Please note credit/debit sales are deposited directly into your bank accounts. These sales must be input into your cash registers as credit card sales. These sales will be reconciled as part of your gross sales at the end of the fair.

Do you accept credit and/or debit cards?*

YesNo

Certification of Application

By checking the box below, I hereby certify that I have read and understood the application instructions and information in the Food Vendor Handbook.

By checking the box below, I hereby certify that I have read and understand the information contained in the Zero Waste Guidelines.

By checking the box below, I hereby certify that I understand that this form is an application for space only and is neither a commitment by the applicant nor an offer by the Marin County Fair to rent space.

By checking the box below, I hereby certify that all information contained in this application to be true and accurate to the best of my knowledge.

Acknowledgement: My electronic signature agreeing to the aforementioned is below:

I agree

Signature*

Signer Title

Department Use

Commission Balance:*

2025 Marin County Fair Food Vendor Application Commercial Vendors

Organization Information

Contact Information

Contact Person #1 (Concession Signee)

Onsite Contact

Menu Information

Please upload a menu with pricing.

Please upload healthy menu items

Preferred arrival date to the fairgrounds

Vending Booth/Trailer Requirements

Overnight Vehicles

Location A Overnight Parking - Fee $180 per vehicle

Location B Overnight Parking - Fee $230 per vehicle

Insurance

Workers' Compensation

Amplified Sound at Booth

Credit Card Machines

Certification of Application

Department Use

2025 Marin County Fair
Food Vendor Application
Commercial Vendors